Colorado Springs Utilities Jobs


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Job Information

Colorado Springs Utilities Executive Assistant in Colorado Springs, Colorado

Executive Assistant

Job Type: Administrative Support

Pay Range $26.38 to $31.65

Location Colorado Springs, CO

Posting Close Date 3/10/21

Executive Assistant

Colorado Springs Utilities is looking for an action-oriented, self-motivated, and experienced individual to join our team as an Executive Assistant. In this job, you will be responsible for providing a wide variety of highly visible and complex administrative support functions to the CEO and Executive Team. You will use your professional skills and abilities to independently take appropriate action and make sound decisions within the scope of authority while handling details of a highly confidential nature. Furthermore, you will spend 10 to 15 percent of your time working into the evening hours to prepare for key meetings and activities.

Key areas of focus:

  • Provide confidential, complex, and time-sensitive administrative support to the Executive Team, to include, managing and maintaining busy calendars and schedules

  • Ability to maintain and sustain confidential documentation to include but not limited to conversations, meetings, legal and Colorado Springs Utilities specific business information

  • Provide administrative support for staff meetings including scheduling, preparing, and distributing agenda packets, attending, recording, and taking minutes for such meetings, operating audio/visual equipment, and coordinating meeting room logistics

  • Coordinate, proofread, format, and distribute communications to Utilities Board members, Officers, and Appointees

  • Coordinate travel arrangements and documentation

  • Process and track complex invoice expenditures and serve as Purchasing Card (P-Card) facilitator which includes P-Card reconciliation for several members of the Executive team

  • Budget and forecast

  • Track deadlines and follow up with staff for timely completion of projects

  • Prepare, proofread, and format presentations for delivery to internal and external customers

  • Develop and maintain important, sensitive internal and external business relationships

  • Provide excellent customer service to internal and external customers

  • Create purchase orders/requisitions and order supplies

  • Maintain both electronic and paper filing systems for rapid recall and sharing of information and documents

  • Provide support to other members of the Executive Assistant team for projects and vacations

Who are you: You will bring an Associate's or Bachelor’s degree in Business, Accounting, Office Administration, or a closely related field, and five or more years of experience in supporting senior or executive level management (or an equivalent combination of education and experience).

Additionally, we are most interested in your experience demonstrating professional skills, and accomplishments in the following areas so be sure to highlight on your application and/or resume:

  • Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook

  • Database Management (SharePoint)

  • Organized and flexible with the ability to commit to the extended time as deemed necessary

  • Excellent attention to detail and follow-through

  • Ability to work in a fast-paced, dynamic environment with rapidly shifting priorities

  • Basic bookkeeping and budgeting principles

  • Skilled in setting up and operating audio/visual equipment

  • Strong problem solving and decision-making skills

  • Professional demeanor, exercising judgment, diplomacy, confidentiality, and tact when interacting with internal and external professionals

  • Ability to build strong relationships and to work with people holding opposing views

  • Ability to remain calm under pressure in an ever-changing environment

  • Ability to work effectively in a group setting, with the public, other employees, and agencies

Who we are: Our people are the heart and soul of Colorado Springs Utilities. As a community-owned enterprise for over 100 years, we offer the stability of providing a required essential service and commodity for our community. We are a diverse team of professionals who take pride in delivering exceptional service to our community through new and innovative technologies. We understand employees have competing priorities. Come work in an environment that embraces teamwork and flexibility!

Colorado Springs Utilities offers a comprehensive benefits program to help you and your family protect your health and financial security.

  • Medical – Select from three medical plans including a Health Savings Account compatible plan

  • Voluntary Wellness Program – Earn incentives, gift cards, and gym membership reimbursements

  • Dental – Select from two plans including orthodontia coverage

  • Vision Insurance – Voluntary plan covering a full range of vision care services

  • Health Savings Accounts – Tax-advantaged savings account used for healthcare expenses

  • Flexible Spending Accounts – Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses

  • Disability Insurance –Short-Term and Long-Term coverage provides income replacement for illness or injury

  • Life Insurance – Term life coverage with the option to purchase supplemental coverage

  • Paid Time Off – vacation, personal leave, sick leave, holidays, jury and bereavement

  • Vacation Buy – Purchase additional vacation time

  • Pension – Colorado PERA retirement plan funded by both employees and the organization.

  • Retirement Saving Programs

Supplement your pension with PERA 401(k) or PERA Roth 401(k), ICMA Roth IRA, ICMA 457, or 457 Roth plan

  • Educational Assistance – Financial assistance for qualifying courses

  • Additional Benefits

Employee Assistance Program, and Long-Term Care Insurance


  • Colorado Springs Utilities is considered an essential business delivering critical services to our community. During the current coronavirus (COVID-19) pandemic, we are hiring for a variety of positions. Interviews for many positions will leverage remote technology solutions, including the enhanced use of email, telephone, and video solutions where possible. We appreciate your patience and understanding during this time.

  • All postings will close at 11:59 pm on the Posting Close Date. Candidates must apply for the position prior to this date and time. If the Posting Close Date is blank, the position will remain open until filled .

  • Starting pay will be determined at the time of offer based on the experience, education, and training of the successful candidate.

  • Colorado Springs Utilities does not sponsor work visas of any kind (including but not limited to F-1, H-1B, or TN visas). Eligible applicants must be authorized to work in the United States.

Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Our differences make us richer. Learning and growing from one another makes us more than what we were. We want our workforce to be as diverse as our business and recognize the limitless benefits of this commitment. Our desire is to have the organization reflect the diversity of the Pikes Peak Region. As an Equal Employment Opportunity employer, it is our commitment that no person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation or gender identity. Affirmative Action is Colorado Springs Utilities’ effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.

For more information regarding applicant rights, visit

Have a question? If you have a question about a position or need assistance from a recruiter, email us at or call 719-668-7500.

Accessibility Accommodations . If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.

E-Verify and Right to Work Notice . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.

Job Type: Administrative Support